Two Days of Payroll Back Office. Done in Under 30 Minutes.
Every week, your team rebuilds payroll by hand from Excel files, PDFs, screenshots, emailed hours and handwritten time cards. Jombone's AI agent reads them all, consolidates them, reconciles them, and files them for payroll and invoicing - before your coffee gets cold.
Payroll Week Starts With a Pile of Formats That Don't Match
Monday afternoon. The timesheets start landing. And no two clients send them the same way.
Excel spreadsheets
Every client with their own template, their own columns, their own math.
PDFs and scans
System exports and scanned pages that someone has to re-key line by line.
Screenshots
A photo of a screen, texted or emailed, hours buried somewhere in the image.
Hours typed in an email
"Maria did 42.5, Josh did 38, DeShawn was out Wednesday." Now make payroll out of that.
Handwritten time cards
Paper cards, supervisor-signed, some barely legible. Still legally the record.
System-generated files
The "easy" ones. Until the format changes without warning.
Your back office collects all of it, deciphers it, and re-types it into master spreadsheets - line by line, worker by worker, client by client. Then keys it again into payroll. Payroll has to be out by end of day Tuesday. Miss the window and you're running a second payroll, a third payroll, holding invoices you can't send, and fronting cash for wages your clients haven't paid you back for.
Then next Monday, it all starts again.
It's Not Just Two Lost Days. It's Cash Flow, Errors, and Your Best People.
Manual timesheet consolidation isn't an admin inconvenience. It's a weekly tax on your margin - paid in four ways.
Back-office hours, every single week
Multiple people, two to three days, 52 weeks a year - collecting, re-keying, cross-checking. That's payroll headcount doing data entry a machine should be doing.
Delayed invoices, delayed cash
No consolidated timesheets, no invoice. Invoices that go out late get factored late - so you front payroll from your own cash and wait for money you've already earned.
Multiple payroll runs
Late timesheets force second and third payroll runs. Every extra run is extra fees, extra bank timing risk, and extra reconciliation.
Errors that reach paychecks
Manually re-keyed data means transposed hours, missed premiums, mismatched rates. Every error becomes a correction, an adjustment, and a conversation you didn't need with a worker or a client.
Front-office staff get pulled in to help fight the fire. Which means the people who should be filling job orders are typing hours into spreadsheets instead.
An AI Agent That Reads Every Timesheet Format - and Files Payroll Itself
Jombone attacks the problem at both ends: clean time capture at the source, and agentic AI that handles whatever still arrives messy. Here's the shape of it.
Time clocks and mobile timekeeping, at the site
Tablet time clocks and mobile timekeeping capture hours accurately the moment they're worked - geo-verified, supervisor-visible, no paper required. The best timesheet problem is the one that never exists.
A portal where clients approve their own timesheets
A client portal where your customers review and approve timesheets themselves. Approvals happen in the system, not in inbox threads - so approved hours flow straight toward payroll and invoicing.
Agentic AI, connected through MCP with OpenAI and Claude
For everything that still arrives as spreadsheets, PDFs, screenshots, emailed hours, or handwritten cards - Jombone's AI agent takes over. Built on MCP connections with OpenAI and Claude, it reads each format using optical and intelligent character recognition, extracts the hours, matches workers and rates, consolidates across clients, reconciles totals, and flags exceptions for review - then files clean data for payroll and invoicing.
What took your team two full days happens in under 30 minutes. Up to 1,000 worker timesheets processed in under 15. And it learns from every exception it resolves, so next week runs cleaner than this one.
Monday Afternoon to Payroll-Ready in Four Steps
Timesheets arrive
Excel, PDF, screenshot, email, handwritten card. Any format, any client.
The AI agent extracts and consolidates
Hours, workers, rates, clients. Matched and merged automatically.
Reconciliation runs, exceptions surface
Totals balanced, anomalies flagged for a human decision - before payroll runs, not after.
Payroll and invoices file automatically
Clean data lands where it belongs. Invoices go out the same day. Cash comes back on time.
There's more happening under the hood - rate rules, client mappings, exception learning - but that's better shown than described.
See the 15-minute run, live.
We'll process a real week of timesheets in front of you - handwritten cards and all.
Get a DemoWhat Changes When Payroll Week Takes 30 Minutes
This isn't transformation ROI that shows up in some future quarter. It's money already leaving your account every week - and the payback starts the first payroll week the agent runs.
Cash moves faster
Invoices go out the day hours are approved - which means factoring on schedule, no fronting payroll from your own account, and one payroll run instead of three.
Your margin stops leaking
Back-office hours drop by more than 80%. Front-office staff go back to what actually grows revenue - client attention and job order fulfilment.
Errors get caught before payday
Exceptions are flagged and resolved before payroll runs. Fewer corrections, fewer adjustment cheques, fewer hard conversations.
"Jombone's iPad time clocks and automated timesheets sped up approvals, reduced exceptions, and eliminated payroll errors with clean, accurate time data."
Get Your Mondays Back
See how staffing agencies are turning two days of payroll firefighting into a 30-minute review - and invoicing clients the same day.