Vendor Management System
Helps enterprise clients seamlessly manage requisitions, vendors, credentialing, compliance, and costs; with complete transparency and audit-ability across every touchpoint.
Why Choose Jombone VMS
A governance framework for MSP-driven staffing
Unified Workflow Visibility
Transparent workflows from requisition to start, with shared access for clients, MSPs, vendors, and workers — all operating in one system.
Compliance & Control
Real-time credential tracking, license management, and regulatory status updates. Oversight of approvals and full audit logs.
Performance & Cost Management
Live dashboards to monitor fill rates, submission speed, and SLA performance. Integrated rate cards and invoicing controls.
Requisition Lifecycle Management
Create, approve, and broadcast job orders in seconds with role-based workflows and smart automation.
Requisition Setup & Automation
Use role/location-specific libraries to standardize job requests and reduce errors. Create requisitions quickly and configure approval paths.
Smart Approval Workflows
Enable multi-level approvals with real-time notifications. Eliminate bottlenecks and ensure faster movement from request to action.
Vendor Broadcast & Engagement
Automatically broadcast approved requisitions to selected vendors. Monitor response times and ensure consistent vendor participation.
Smart Submissions & Candidate Matching
Surface better candidates faster, using AI-powered scoring and historical vendor performance data.
AI-Powered Candidate Scoring
Automatically rank submissions using machine learning based on role fit, prior performance, and success rates.
Submission Quality Checks
Auto-flag incomplete or non-compliant submissions before they reach hiring teams, reducing rework and delays.
Performance Tracking & Insights
Track vendor effectiveness and submission outcomes using real-time metrics.
Credentialing & Compliance
Ensure every worker is audit-ready with automated tracking, reminders, and documentation workflows — aligned with healthcare regulations.
Credential Tracking & Templates
Manage licenses, certifications, and background screenings using role-specific credential templates.
Key Metric: Percent Credential Completion
Automated Expiry Management
Receive real-time alerts for upcoming expirations and streamline renewal workflows.
Key Metrics: Credentialing Duration, Compliance Exceptions Logged
Readiness & Start Compliance
Ensure every worker is fully credentialed before day one to support audit readiness and program efficiency.
Key Metric: On-Time Worker Start
Seamless Collaboration Across Stakeholders
Clients, MSPs, sub-vendors, and workers collaborate in one unified platform — with communication logs and role-based visibility.
Centralized Task Management
Track all staffing tasks — from requisitions to onboarding — in one place, with status updates and due dates.
Key Metric: Task Completion Time
Contextual Communication Logs
Maintain full visibility of comment threads and activity history across client, MSP, vendor, and worker interactions.
Key Metric: Communication Gaps Logged
Role-Based Alerts & Access
Ensure every stakeholder sees only what they need, with automated alerts to keep processes on track.
Key Metric: Worker Readiness Status
Real-Time Analytics & Reporting
Turn every workflow into measurable insight from workforce performance to vendor compliance and cost trends. Prebuilt dashboards by persona; Custom KPI widgets; Automated reporting & alerts
Requisition Aging, Time to Submit & Time to start
Track how long job orders stay open. Measure speed from request to hire.
Float Pool vs. Agency Fill with Credentialing
Compare internal vs. vendor fulfillment. Ensure every worker is fully verified.
Vendor Performance Scorecard. Compliance Expiry Report
Evaluate vendors by delivery metrics. Monitor expiring credentials and licenses.
Cost-Rate & Overtime Spend. Timesheet vs. Invoice Mismatch.
Control pay rates and labor cost. Flag billing issues before payment errors.
Core HR & Worker Lifecycle Platform
Enable a seamless worker journey from offer to onboarding and scheduling — optimized for both contract and per diem roles.
Digital Offer & Onboarding
Streamline hiring with digital offer letters, e-signatures, and centralized document collection accelerating time-to-start and improving completion rates.
Per Diem Scheduling
Easily schedule and fill shifts with built-in tools designed for dynamic, high-volume per diem needs, helping improve shift coverage and workforce utilization.
Worker Experience Tools
Track engagement and satisfaction through embedded surveys, ensuring onboarding quality and long-term retention.
Billing, Rate Governance & Cost Control
Bring accountability to vendor billing with configurable rate cards, automatic contract validation, and budget enforcement.
Rate Governance Tools
Control costs and maintain consistency with supplier-specific rate cards, built-in guardrails, and auto-enforced pricing rules.
Invoice Oversight
Ensure accurate, contract-aligned billing with side-by-side invoice reviews, pre-approvals, and exception handling workflows.
Spend Monitoring
Track labor costs across roles, facilities, and vendors to stay within budget and surface trends or anomalies before they escalate.
Enterprise Integration Ready
Built with an open API-first architecture, designed to seamlessly integrate into enterprise systems and workflows Whether syncing requisition data, workforce records, or timesheet approvals, the platform supports secure, bi-directional data exchange in real time.
Real time integration
Integrates seamlessly with platforms like Workday, SAP, ADP, Paychex, Intuit, and HCHB, ensuring accurate and continuous data flow across requisitions, worker records, and payroll.
Open API Framework
Built on RESTful APIs with optional flat-file transfers, supporting custom integration configurations tailored to your internal systems and workflows.
Secure Access & Monitoring
Supports SSO via SAML and OAuth, with built-in monitoring tools to track sync status, manage exceptions, and ensure integration uptime.
Data Protection
Protecting sensitive information is crucial.
Secure Data Encryption
Encrypt all personal and healthcare-related data for HIPAA compliance. 256 AES Encryption at Rest and in Transit.
Access Control Management:
RBAC (Role Based Access Control) Limit data access to authorized personnel only. MFA and session logging.
Regular Security Audits
Perform audits to identify and resolve potential vulnerabilities. Immutable audit trails. Encrypted document storage.
Maintaining Compliance with HIPAA and SOC2 Type2 Compliance
Robust compliance practices protect patient and staff information.
HIPAA-Compliant Data Handling
Ensure all data handling meets HIPAA standards to protect privacy.
SOC2 Type2 Compliance
Maintain SOC 2 Type security measures to protect sensitive information.
Regular Compliance Training
Conduct training sessions on compliance protocols for all team members.
