2023 Canadian Staffing Agency - Markup Rates Guide

Download Now: Free Staffing Agency Markup Rates Guide – All Canadian Provinces
Did you know that in Canada, about two million workers – that's 13.6% of the national workforce – find jobs through staffing agencies? These staffing agencies work with different businesses nationwide, offering temporary work, temp to perm, permanent positions, and co-employment services.
Well, here’s the thing – understanding the full breakdown of the markup costs charged by staffing agencies is extremely important. At the same time, it is equally important to understand the factors that contribute towards the high markup costs charged by staffing agencies.
Our comprehensive guide takes you beneath the surface, breaking down markup rates and diving into province-specific payroll nuances. Understanding these details gives you a clear view of real hiring costs and empower you in decision making.
Now, while nailing down exact markup rates for each business's unique needs is a puzzle, our Staffing Agency Markup Rate guide sheds light on the factors behind the higher rates staffing suppliers charge.
We will dive in deeper to explore the main cost factors behind the higher rates staffing suppliers charge. Plus, we delve into the role of technology, showing how it can streamline hiring processes by cutting out inefficiencies and overlaps.

Free - 2023 Canadian Staffing Agency Markup Rates Guide

1. Key Components of Staffing Agency Markup Costs

Staffing agency markups are a comprehensive blend of essential elements that shape the costs associated with industrial and staffing. These components combine to create a singular, all-encompassing cost, reflecting the multifaceted nature of the staffing industry. 

  • Payroll Burden Costs: These encompass base/gross pay, vacation pay, and contributions to Canada Pension Plan (CPP) and Employment Insurance (EI), alongside provincial payroll taxes. These represent the core compensation structure for workers. 
  • Variable Cost Components: Workplace Safety Insurance (WSI) costs provide crucial coverage against workplace incidents, safeguarding both employees and employers. 
  • Statutory Holiday Pay: Ensuring equitable compensation during statutory holidays adds another layer to the cost structure. 
  • Additional Business Insurance: This includes commercial general liability, umbrella, theft, and automobile coverage as procurement guidelines require, contributing to risk management and safety protocols. 
  • Administration Costs: Overheads associated with managing operations, compliance, and client requirements factor into the total cost. 
  • Capital Expenditures: Setting up and maintaining physical branches and offices to serve clients incurs construction, lease, furnishing, and infrastructure costs. 
  • Regulatory Costs: Licensing and compliance with labor laws, tax regulations, and industry standards necessitate expertise and administrative efforts, impacting operational overheads. 

These components seamlessly interweave, forming the foundation of staffing agency markup costs. They reflect the financial intricacies of payroll and benefits and broader considerations encompassing risk, compliance, and operational efficiency. 

2. Understanding Payroll Burden Costs – By Province

Payroll burden costs include base pay, vacation pay, and deductions. While Federal deductions such as Canada Pension Plan (CPP) and Employment Insurance (EI) are uniform across provinces, differences emerge when considering provincial deductions. However, provincial variances come to the forefront when accounting for unique provincial payroll taxes. These taxes, distinct to each province, are levied on employers based on their employees' annual salaries. The rates and thresholds vary, impacting staffing agencies' overall burden. Another distinguishing factor is the treatment of statutory holiday pay and vacation accruals. Provinces may have differing guidelines governing these crucial elements, leading to variations in how payroll burden costs are calculated.

3. Variable Workplace Safety Insurance Costs

Workplace Safety Insurance premium rates are a dynamic cost component that staffing agencies consider within their financial structure. The premium rates are distinct for different job titles and industry classifications, representing varying risk and claim costs.  

Factors Influencing these premium rates are: 

  • Risk and Value Determination: Risk is gauged based on potential costs of past workplace injuries, while value is assessed using the assessable payroll of the workforce. The outcome, the WCB rate, impacts premiums. 
  • Rate Model Mechanism: The rate model ensures equitable cost sharing among employers. It accommodates individual claims experience and industry classification, shaping higher or lower rates. 
  • Average Rate: The average assessment rate sets a baseline, distributing expected costs among covered employers. It adjusts based on injury costs, influencing baseline rates. 
  • Classification Risk and Rates: Employers are grouped into industry classifications based on their work type. Risk categories reflect injury costs compared to the system average, affecting rates. 
  • Employer Size and Rate Range: Past claims costs determine rates within classifications. Smaller employers have narrower rate ranges, safeguarding against abrupt rate changes. 
  • Experience Factor: Size impacts how individual costs affect premiums. Larger employers’ costs carry more weight, emphasizing the role of safety and prevention in rate reduction. 
  • Claims Costs Impact: Injury costs influence risk, affecting premiums. A comparison of injury costs to a similar employer’s sets rates. Increased costs elevate rates, while lower costs lead to reductions.

 

Staffing agencies intricately consider these factors while determining pricing structures and financial planning. The variable nature of workplace safety premium rates underscores the complex interplay of risk, claims, and financial dynamics within staffing operations. 

4. Provincial Payroll Taxes

In the Canadian context, Provincial Payroll Taxes represent a significant consideration for staffing agencies, exerting an impact on overall markup fees. Presently, five provinces in Canada impose taxes on employers based on their employees' total annual salaries, with the generated funds primarily directed toward provincial health plans. These provinces include British Columbia, Manitoba, Newfoundland and Labrador, Ontario, and Quebec. It's noteworthy that while these taxes support essential health initiatives, they also contribute to the cost structure for staffing agencies. The requirement to meet these provincial payroll tax obligations adds to the financial equation, affecting the calculation of markup fees. Importantly, certain provinces offer exemption thresholds to support smaller businesses, demonstrating a recognition of the diverse economic landscape. Understanding the influence of Provincial Payroll Taxes is essential for businesses navigating the landscape of staffing agency services. It underscores the interconnected relationship between labor legislation, healthcare funding, and the financial intricacies of temporary worker hiring. As organizations assess the overall costs and benefits of engaging staffing agencies, factoring in the impact of these taxes on markup fees becomes a key aspect of making informed decisions.

5. Statutory Holiday Pay

As per employment labor laws, statutory holiday pay is a key consideration in industrial staffing. Workers are entitled to this pay on designated holidays, but the associated markup fees imposed by staffing agencies can significantly elevate business costs. Integrating these fees into agency pricing models is an industry-wide practice, designed to cover various expenses, including holiday pay.
Understanding statutory holiday pay markups is critical for businesses when planning their staffing strategies and budgets. This understanding illuminates the complex relationship between labor laws, staffing agency practices, and overall costs. It highlights the delicate balance that must be struck between providing fair pay to temporary workers during statutory holidays and managing the financial implications of associated markup fees.

Free - 2023 Canadian Staffing Agency Markup Rates Guide

6. Liability and Other Insurance Costs

In industrial hiring and staffing, certain mid-market, and enterprise businesses, etc. have specific procurement rules that require staffing agencies to obtain insurance policies like commercial general liability, umbrella, theft, and automobile coverage. These policies are mandatory to adhere to business rules and ensure safety. However, this necessity adds to the overall costs.
More clients are emphasizing risk management and safety protocols, which can increase staffing agency expenses. Additionally, the administrative workload tied to insurance compliance and other client demands contributes to the rising costs.
These factors collectively impact the pricing structure for staffing services, underscoring the intricate relationship between client procurement guidelines, insurance needs, administrative efforts, and overall costs in the temporary worker hiring landscape.

7. Hiring Volume and Hiring Process Needs

The changing and unique staffing needs of businesses can drive up hiring costs. When businesses require varying numbers of workers at different times, staffing agencies must adjust their efforts accordingly. For instance, a restaurant needing more staff during weekends faces higher recruitment and training expenses.
Distinct hiring methods of different businesses' clients also play a role. Agencies must adapt if one client requires detailed skill tests and multiple interviews while another prefers quicker placements. Tailoring the hiring process for each client increases time and resources, ultimately affecting costs.
The fluctuating staffing needs of businesses demand adaptability from staffing agencies, leading to increased expenses. Likewise, catering to the diverse hiring preferences of different clients can extend processes and resources, contributing to higher hiring costs.

8. Job Position and Roles

The cost of hiring can vary widely in staffing agencies, depending on the job's complexity and skill level. For example, hiring for simple roles like warehouse workers is usually straightforward and less costly. However, hiring for more skilled roles like a CNC Machinist or a Network Administrator can be more complex and expensive. These positions require specialized skills, certifications, and detailed evaluations, all of which increase the hiring cost.
To illustrate, let's compare hiring a General Laborer with a CNC Machinist. The General Laborer role requires basic qualifications, making the hiring process simple and less costly. But for a CNC Machinist, the process is more involved - it requires technical assessments, skill evaluations, and potentially specific certifications. All these add to the cost.
Similarly, hiring a Warehouse Associate is less challenging compared to a Network Administrator. The latter requires advanced IT skills and knowledge, leading to a longer search period, rigorous skill evaluations, and a more complex matching process with the client - all these factors increase the cost.
In the semi-skilled category, there are also cost differences. For example, hiring a Semi-Skilled Assembler is less costly than hiring a Licensed Practical Nurse (LPN). The LPN role requires comprehensive healthcare qualifications and certifications, making recruitment more intensive and expensive.
In short, the complexity of hiring for skilled and semi-skilled roles can lead to higher costs for staffing agencies. By understanding these differences, agencies can adjust their strategies and pricing structures while still providing high-quality staffing solutions tailored to clients' needs.

9. Opportunities of Improvements

Next, let’s delve into some of the common inefficiencies in the staffing industry and offer solutions that can help streamline processes, improve candidate-client matches, and ultimately drive down costs. 

  • Candidate Screening and Vetting Process: Staffing agencies invest significant time and resources in identifying suitable candidates, leading to high markup rates. Streamlining this process through advanced candidate screening tools and efficient vetting techniques can reduce costs while ensuring better candidate-client matches. 
  • Limited Digitalization of Workforce Management: Outdated manual processes result in inefficiencies, extended hiring cycles, and increased overheads. Embracing digital transformation by adopting robust workforce management systems can enhance operational efficiency, minimize costs, and expedite hiring. 
  • Mismatched Placements and High Turnovers: Addressing the issue of mismatched placements is crucial. Implementing data-driven candidate-client matching algorithms and conducting comprehensive skills assessments can improve placement accuracy, lower turnover rates, and improve client satisfaction. 
  • Information Silos and Disintegrated Systems: Disconnected systems and information silos hinder real-time decision-making. Integrating systems and implementing centralized data repositories can provide holistic insights, reduce administrative burdens, and enhance cost-effectiveness. 
  • Manual Error-Prone Methods: Human errors in manual workflows pose financial risks. Leveraging automation tools for candidate tracking, payroll processing, and compliance management can mitigate errors, reduce rework, and ultimately lead to lower markup rates. 
  • Regulatory Compliance and Risk Mitigation: Navigating complex regulatory landscapes incurs substantial administrative efforts and costs. Investing in dedicated compliance teams and leveraging technology to monitor and adhere to legal requirements can optimize operations and potentially lower markup rates. 
  • High Capital Expenditures: Physical branches and offices contribute to operational costs. Exploring alternative strategies, such as optimizing online platforms and utilizing shared workspaces, can significantly reduce capital expenditures and markup rates. 
  • Cost of Capital for Payroll: Agencies hold funds to ensure timely payroll processing. Efficient cash flow management, including optimizing payment schedules and exploring financial partnerships, can minimize the cost of capital and positively impact markup rates. 

By addressing these inefficiencies and actively seeking opportunities for improvement, staffing agencies can enhance their operational effectiveness, reduce costs, and offer more competitive markup rates to clients.

Jombone is revolutionizing the industrial hiring and staffing service industry, which has resisted digital transformation for years. By providing businesses with a valuable alternative to traditional methods and minimizing expensive agency markups, Jombone unlocks the industry's complex, regulated nature. Powered by advanced technologies like Cloud, Artificial Intelligence, Blockchain, and Fintech, Jombone enables hassle-free hiring of a quality workforce and provides an on-demand payroll and real-time payments solution, benefiting clients and candidates.

10. How Jombone helps you hire quality workers and save costs

Jombone is revolutionizing the industrial hiring and staffing service industry, which has resisted digital transformation for years. By providing businesses with a valuable alternative to traditional methods and minimizing expensive agency markups, Jombone unlocks the industry's complex, regulated nature. Powered by advanced technologies like Cloud, Artificial Intelligence, Blockchain and Fintech, Jombone enables hassle-free hiring of quality workforce and provides an on-demand payroll and real-time payments solution, benefiting both clients and candidates.
As a recruitment solution, Jombone helps businesses to navigate the fluctuating labour market dynamics, reduce turnover and do on-demand volume hiring by leveraging a unique Community Recruitment method. A ‘Community Recruiter’ is a Jombone gig worker who assists businesses in hiring local workers from within their communities.
This flexibility has helped businesses make impactful choices that support their workforce and foster stability in changing economic situations. On the other hand, Jombone is also delivering a comprehensive employment self-service solution that transforms the experience for workers themselves.
On the other hand, Jombone is also delivering a comprehensive employment self-service solution that transforms the experience for workers themselves. In a marketplace where competition for labour resources is fierce, Jombone stands out by offering a unique proposition. Unlike traditionally, where workers must wait for their pay cheques, Jombone is pioneering an integrated on-demand and real-time payroll payment system. By eliminating the frustrating delay in receiving T4wages, Jombone is empowering workers with financial security and flexibility.
In a marketplace where competition for labour resources is fierce, Jombone stands out by offering a unique proposition. Unlike traditionally, where workers must wait for their pay cheques, Jombone is pioneering an integrated on-demand and real-time payroll payment system. By eliminating the frustrating delay in receiving T4wages, Jombone empowers workers with financial security and flexibility.

Free - 2023 Canadian Staffing Agency Markup Rates Guide

Don't forget to share this post!